Cash Flow & Financials Template Proposal | Pecunio
Proposal

Cash Flow & Financials Template Dynamic Xero Reports

A practical, bookkeeper-friendly Excel cashflow forecasting template designed for ongoing monthly updates using Xero actuals. Built to scale as reporting requirements grow — without unnecessary complexity.

How It Works

Paste. Map. Forecast.

The template is designed to work directly with standard Xero exports. Raw data is pasted into clearly marked tabs, where built-in mapping, aggregation, and validation logic reduces manual effort while preserving transparency and control. This is a working operating forecast intended for practical cashflow management, not a valuation or investor model.

Xero Exports
→
Mapping
→
Aggregation
→
Forecast
→
Outputs + Checks
Xero Integration

What You'll Paste

Profit & Loss

Monthly P&L with account detail

Balance Sheet

Monthly snapshots for cash reconciliation

Cash Summary

Bank statement or cash summary

Chart of Accounts

COA export drives mapping tables

Deliverable

Workbook Structure

Landing & Setup 2 tabs
INDEXOverview, legend, update checklist
InputsAssumptions, tax settings, bank balance inputs
Xero Raw Data 4 tabs
Xero_PnL_RawP&L paste area
Xero_BS_RawBalance Sheet paste area
Xero_Cash_RawCash summary paste area
Xero_COA_RawChart of Accounts paste area
Mapping Tables 3 tabs
Map_PnLP&L accounts → Model categories
Map_BalanceBS accounts → Working capital / cash flags
Map_CashTransaction mapping to cashflow categories
Forecast Drivers 5 tabs
RevenuePricing plans, ARPU, 36-month forecast
SaaS_SignupsCustomer movement tracking
ExpensesSubscriptions + operating expenses
StaffHeadcount roster, payroll, super
CapEx_FundingCapital expenditure + funding events
Outputs 5 tabs
PnL_ActualAggregated P&L from Xero actuals
PnL_ForecastForecast P&L (36 months)
PnL_VarianceActual vs Forecast variance
CashflowDirect-method with tax timing
SummaryDashboard: cash, runway, MRR
Controls 1 tab
Data_ChecksReconciliations, validation flags
Built-In Controls

Reconciliation Checks

  • P&L total check (model = Xero report)
  • Balance sheet check (A = L + E)
  • Three-way cash reconciliation
  • GST reconciliation to Xero liability
  • Unmapped accounts flagged
  • Missing periods detected
Delivery

Indicative Phases

1

Discovery

Week 1

2

Architecture

Week 2

3

Build

Week 3-4

4

Testing

Week 5

5

Delivery

Week 6

Timing may compress or extend depending on data readiness and model complexity.

Investment

Standard Engagement Options

Scoped by hours. The right package depends on revenue complexity, reporting requirements, and integration depth — confirmed after discovery.

Lite
40–60 hrs
Estimated

Core cashflow forecast for simple models

  • Single revenue stream
  • P&L mapping only
  • Basic staff/payroll
  • GST timing
Common
Pro
80–120 hrs
Estimated

Full forecast with reconciliation controls

  • Multiple revenue streams
  • P&L + BS mapping
  • Full tax timing
  • Three-way cash recon
Advanced
140–200 hrs
Estimated

Complex or multi-entity requirements

  • Everything in Pro
  • AR/AP timing logic
  • Scenario modelling
  • Multi-entity consolidation
Hourly rate confirmed at engagement. Estimates refined after discovery based on data structure, revenue model, and reporting needs. All engagements include walkthrough session and 30-day post-delivery support.
Cashflow Template Estimator | Pecunio
Estimator

Cashflow Template Scope Calculator

Answer a few questions to get an indicative estimate. Final scope confirmed after discovery.

1 Purpose & Usage
2 Xero & Data Readiness
3 Revenue & Cost Complexity
4 Cashflow Controls
5 Complexity Flags

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